How to Manage Vendor Price Lists in Odoo for Smarter Purchasing

The vendor pricelist feature is an essential component of Odoo’s Purchase Module. It enables your purchasing staff to manage and monitor the pricing supplied by various suppliers for specific products. In Odoo18, the process is easy, allowing you to stay on top of things and make educated purchasing decisions without waiting for extended lead times.

The vendor pricelist in Odoo18 makes it easy to compare supplier costs. Purchasing teams may easily evaluate the costs supplied by several suppliers for specific products, helping firms find the best discounts. This skill aids in making informed purchase decisions, hence lowering expenses and boosting the bottom line.

Additionally, corporations can use this functionality to negotiate better deals. Companies that keep track of prices from numerous suppliers can utilize this information to negotiate better deals. The capacity to easily reference agreed-upon rates makes discussions easier and strengthens supplier relationships.

Furthermore, the vendor price list feature improves purchase order accuracy. It maintains price uniformity between orders, reducing errors and the danger of overpayment. Using vendor pricelist in Odoo18, purchasing teams may streamline procurement procedures and improve financial management.

How to Set Up a Vendor Price List in Odoo18

To set up the vendor price list, navigate to the Configuration tab and select the vendor price list option, as shown below.

The list of current vendor price lists will include information such as the vendor’s name, if they were subcontracted, the product’s name, the currency used, the company’s name, the quantity, the unit of measurement, and the price. As seen below, the pricing lists for each vendor and Product can be viewed separately.

Vendor: Select which vendor will compile the price list.

Vendor Product Name: The vendor’s product name will appear on the RFQ (Request for Quote). You may use an internal product name by leaving this box blank. If the vendor refers to the product by a name other than the one stated in Odoo, this is critical.

Vendor Product Code: The vendor’s product code will be utilized when creating a quote request. Leave this area blank if you want to use an internal product code. If the seller, you, and the client all use separate product codes, this is essential.

Delivery Lead Time: The number of days between the confirmation of the purchase order and the delivery of the product.

Product: Please specify which product this pricing list pertains to.

Product Variant: Specify which product versions should be included in the pricing list, or leave it blank if the price applies to all.

Quantity: Please specify how many products are required to receive this pricing. Unit Price: Indicate the item’s cost.

Validity: Specify how long this price is valid.

Company: You can change the automatically-populated firm name by clicking on the company line.

How the Vendor Price List Works in a Purchase Order

Now that the price list has been created, let us place a buy order for the seller and see how it works. Request an estimate from Ready Mat and include the product Large Cabinet, for which we have a pricing list. The product’s price will then be immediately adjusted to $500, as specified in the price list.

The vendor pricelist is used with $500 as the unit price, as shown in the screenshot above.

Make a new RFQ to observe how vendor pricelists function in action.

The price for the selected item is determined according to the specific price list provided by the mapped vendor.

You can generate multiple vendor pricelists for the same vendor and use the most appropriate one when placing a buy order!

Let’s look into Vendor Lead Time and its functionality using Odoo17.

The term vendor lead time refers to the amount of time required before receiving an ordered goods. It functions and is the same as purchase lead time. As shown below, vendor lead times and vendor price lists can be established simultaneously.

Because the delivery lead time is defined as one day in the purchase order, the estimated arrival date is set one day after the order deadline.

As soon as we check the receipt and receive the item, we can see that the intended date will be defined by the vendor lead time, shown below.

In Odoo18, users may manage vendor lead times in this manner. If you have any doubts or need assistance with setting up vendor pricelist in Odoo18, reach out to Team Bassam! Our experts are here to guide you through the process and ensure seamless procurement management.